Product

Assets Manager — Digital Asset Management

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Assets Manager

The Assets Manager is Pilot's digital asset management (DAM) system. It provides centralized storage and organization for all your media files — images, videos, audio, and documents — across your sites.

Key Features

  • Grid & List Views: Switch between a visual grid layout and a detailed list view using the toggle in the top-right corner
  • Stats Dashboard: See your total asset count, storage used, and breakdowns by type at a glance (collapsible to save space)
  • Cloud Storage: All assets are stored on Wasabi S3 cloud storage for reliable, fast delivery
  • AI Image Generation: Create images directly from a text prompt using DALL-E 3 (5 credits) or Gemini (3 credits), with control over size, quality, and aspect ratio
  • Collections: Organize assets into named collections — Galleries, Catalogs, Campaigns, Collections, Albums, and Projects. Group the view by collection to browse related files together
  • Metadata & EXIF: Each asset stores title, alt text, description, tags, copyright, and usage rights. For photos, camera EXIF data (model, capture date, aperture/shutter) is extracted automatically, with a raw EXIF/IPTC viewer available
  • Usage Rights: Track licensing status — Commercial, Editorial, Restricted, or Unknown — for each asset

How to Use

Uploading Assets

  1. Click Import Assets in the top-right
  2. Select a Site to associate the files with
  3. Optionally assign the upload to a Campaign, Gallery, or Catalog
  4. Drag and drop files onto the upload area, or click to browse — supports JPG, PNG, GIF, WebP, MP4, MOV, AVI, and WebM
  5. Use the Server Import tab to scan and bulk-import files already stored on the server

Generating Images with AI

  1. Click AI Generate (magic wand icon)
  2. Choose a provider: DALL-E 3 (higher quality, HD option) or Gemini (faster, more aspect ratio choices)
  3. Select a site, enter a text description, and set size/quality options
  4. Click Generate Image — the result is saved directly to your asset library, tagged as ai-generated

Finding Assets

  • Use the search bar to find files by name, title, tags, or description
  • Filter by type (images, videos, audio, documents), site, or collection
  • Use Group By → Collection to browse collection overview cards — click any card to see its assets

Viewing & Editing an Asset

  1. Click any asset to open its detail panel
  2. View file info: filename, type, size, dimensions (or duration for videos), site, collections, uploader, date, and processing status
  3. Edit the filename directly, or update metadata: title, alt text, description, tags, copyright, and usage rights
  4. Expand Raw EXIF / IPTC Data to view full technical metadata extracted from a photo
  5. Copy the asset's direct URL with the copy button
  6. Click Save Changes to update, or Delete to remove the asset

Batch Actions

Select multiple assets using the checkboxes, then choose a batch action:

  • Delete Selected — permanently removes the files
  • Add Tags — apply tags to all selected assets at once (merges with existing tags)
  • Assign to Collection — move selected assets into a collection (create a new one inline if needed)

Tips

  • Assets are available across Site Builder, Airmail campaigns, AirGallery, and AirCatalog — assign them to an entity at upload time to skip manual organization later
  • Use consistent tags across your library to make search more effective
  • Toggle the stats panel off to maximize screen space when browsing large libraries
  • AI-generated images are automatically tagged with the provider name for easy filtering later
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